As an interior designer, the value of your services lies in your creative work. It is important to protect your unique intellectual property. To protect your rights and your business, you need a strong Client Agreement with well-drafted Terms and Conditions.
The Client Agreement will be made of 2 parts:
a Proposal setting out the scope of the services and any products to be provided; and
Terms and Conditions setting out the legal issues which need to be addressed.
Scope and Services
The Client Agreement should set out how the creative process works. For example, the interior designer will need to have an initial meeting to understand what services the client needs and what the scope of the work will be. Once this is agreed, the Client Agreement can be drafted and executed. Throughout the design process, the interior designer might require the services of third parties and changes may need to be made – all of this needs to be addressed in your terms and conditions.
Fees and Payment
Fees and payment are key issues to be covered in the terms and conditions. This section should set out whether a deposit is payable upfront, when payments are due, what happens if payment is declined, and the consequences of non-payment. You should indicate who bears the responsibility for payment of third party services and products; they can be paid by the client directly or the interior design can pay for these first and charge it to the client later.
Cancellation and Termination
You should set out a notice period in your Client Agreement with a time frame of when services can be cancelled without incurring any fees. The client needs to follow the termination procedure as set out in your Terms and Conditions. This requires payments to be made for services which have been provided to date.
As with any design work, there are often amendments or additions which need to be made throughout the process. Your Terms and Conditions should set out what amendments may be made within the fees and which amendments will incur additional charges. A clause can also be inserted to give you sole discretion in deciding whether or not to proceed with changes to the design which are outside the scope of services as outlined in the Proposal.
It is integral to your business that your intellectual property rights are protected. The protections should cover all drawings, photographs, illustrations, specifications, dimensions, and the like. Intellectual property rights go both ways. An interior designer will seek to keep all the intellectual property rights in their creative work, and give the client a license to use the work. A well-advised client will seek to have the rights assigned so that they own the work.
Limitation of Liability
You want to limit your liability for any problems which are caused by the client’s negligence or carelessness and for any incorrect work or damage which was caused by third parties. If the client insists that you supervise and be responsible for the work of third parties, this needs to be dealt with in the Client Agreement to minimise disputes between all parties.
Indian Consumer Law
The Indian Consumer Law applies to business that supplies services to consumers. Mandatory consumer guarantees will apply to you. You need to make sure that your Client Agreement includes these. Generally, clients are entitled to a refund or resupply for a service that has a fault or failure. You need to consider how you will draft your refund policy to ensure that it meets the requirements of the Indian Consumer Law.